Arnside WI & Village Hall Hiring Agreement
Dated ___________________________
Parties
(1) Arnside WI & Village Hall Management Committee (The Committee)
(2) The Hirer/Organisation named in clause 2.3
AGREED as follows:
1.Throughout this Agreement:
The Committee named in clause 2.2 is referred to as “we”; “our” is to be construed accordingly and “we” and “us” mean and include Committee members, charity trustees, employees, volunteers, agents and invitees.
The person or organisation named in clause 2.3 is referred to as “you”; and “your” is to be construed accordingly; “you” also includes the members of your management committee (if appropriate), your employees, volunteers, agents and invitees.
Where you need to seek our consent, tell us about something or give us something, please contact the person named in 2.2b.
- In consideration of the hire fee described in clause 2.4, we agree to permit you to use the premises described in clause 2.5 for the purpose described in clause 2.6 for the period(s) described in clause 2.1. The details inserted in sub-clauses 2.1 to 2.6 below and the answers to the questions in sub-clauses 2.7 to 2.11 are terms of this Agreement. This Agreement includes the annexed Standard Conditions of Hire and the Special Conditions of Hire (if any) set out in the attached Schedule.
2.1 Date(s) required:
Day(s) Month/_________________________________
Time Required (To include preparation & clearing time on the day) From:__________ To: __________
Preparation Time required on the day prior to the event From:__________ To: __________
Additional Time required for clearing on the day after the event From:__________ To: __________
Please Note that your use of the Hall is restricted to the Dates/Times requested on your Booking Confirmation/Hiring Agreement
Please make sure the Hall is vacated by: Mon – Saturday 11.30pm Sunday 10.30pm
2.2 Arnside WI & Village Hall Management Committee
(a) Registered Charity No: 230304
(b) Authorised representative
Liz Bolton
Ingledene, Ashleigh Road,
Arnside LA5 0HE
Tel. No. 01524 762740 Mobile 0771 533 1215
Email: enquiries@arnsidevillagehall.co.uk
2.3 Hirer:
(a) Name
(b) Organisation
(c) Name of Organisation’s Authorised Representative, Address, Telephone Numbers & Email ____________________________________
________________________________________________________________________________________________________________________________________________________________________________________________________________________________
2.4 Hire Fee £
2.5 Premises. Please indicate requirements:
Main Hall /Kitchen Yes / No
Meeting Room Yes / No
Garden Yes / No
Storage of equipment
Any Equipment brought into the Hall must be removed immediately following the event unless special permission is obtained from us.
Please see Standard Condition 15
2.6 Purpose/description of hiring: (Please indicate in the box below.)
2.7 Will tickets be sold for your event? Yes / No
2.8 Is food to be provided at the event? Yes / No
2.9 Is alcohol to be provided at the event? Yes / No
2.10 Will there be exhibition of a film? Yes / No
2.11 Will live music be performed or recorded music played? Yes / No
2.12 Will you be using a bouncy castle or any other inflatable devices Yes / No
You agree not to bring into the Hall or grounds any bouncy castles or other inflatable devices without permission and first providing the person named in 2.2b with evidence of full public liability insurance for the device.
- You agree not to exceed the maximum permitted number of people per room including the organisers/performers
Main hall: 120 (100 seated) Meeting Room: 12
- The hall does not have a licence:
For the sale of Alcohol with the Performing Right Society (PRS) for the performance of copyright music for Phonographic Performance Licence (PPL).
4.1 We authorise regulated entertainment only.
(i) You agree that if non-regulated entertainment is to be held you must obtain our consent to give notice of a TEN* to the licensing authority. We will advise if a TEN is not needed.
(ii) You agree to give us notice of your intention to sell alcohol at the event and to give notice of a TEN to the licensing authority.
If you fail to comply with (i) or (ii) above, we may cancel the hiring without compensation. This is because there is a limit on the number of TENs that can be granted annually for any premises. Lack of co-operation could affect future fundraising by us and by local voluntary organisations.
*TEN – Temporary Events Notice
4.2. The Hall is not on the Council Waste Removal Round, therefore we request that all waste- including bottles and plastics be removed from the premises at the end of the hire. If rubbish is left an extra charge may be made.
- You agree with us to be present (by your authorised representative, if appropriate) during the hiring and to comply fully with this Agreement.
- We and you hereby agree that the Standard Conditions of Hire together with the Hall’s Health & Safety Policy form part of the terms of this Agreement unless we and you agree in writing.
- None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement.
I confirm that I have read and agree to the terms of this agreement.
Signed by the person named at 2.3(a) above or at 2.3(c) above, duly authorised, on behalf of the organisation named at 2.3(b) above, where applicable.
Signature…………………………………….. Dated…………………………..
Signed by the person named at 2.2(b) above, duly authorised, on behalf of Arnside WI & Village Hall Management Committee
Signature …………………………………………. Dated………………………………
Please return the completed/signed Hiring Agreement by email enquiries@arnsidevillagehall.co.uk
or send to Liz Bolton Ingledene, Ashleigh Road, Arnside, LA5 0HE
A copy of the signed Agreement will be returned to the person applying for the Hire.